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Some Outlook users have posted on the Microsoft forum about a data file is out of disk space error message that pops up. The full error message states: The drive that contains your data file is out of disk space. Empty the Deleted Items folder or create space on the drive by removing some of your files. Access is denied. Users can’t receive any emails in Outlook when that error arises.
How can Users Fix the Data File is out of Disk Space Error?
1. Empty the Recycle Bin
Some users have said that they fixed the data file is out of disk space error by clearing the Recycle Bin, which will free up disk space. Click the Recycle Bin icon on the desktop. Then click the Empty Recycle Bin button to delete everything in it.
2. Set up a New Outlook Profile
Another confirmed fix is to set up a new Outlook profile. To do that, launch Run by pressing the Windows key + R hotkey.Input ‘Control Panel’ in the Open box and click OK.Then click Mail to open Mail Setup.Enter a profile title in the New Profile window, and click the OK button.Then fill out the text boxes on the Add Account window.Press the Finish button.On the Mail window, click the Always use this profile option.Then select the new profile to be the default one for Outlook.Click the Apply and OK buttons.
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3. Set Up a New Outlook Data File
Setting up a new Outlook data file might also resolve the data file is out of disk space error. To do so, click the New Items button in Outlook.Then enter a file title for the data file.Users can enter an optional password by selecting the Add optional password option.Press the OK button.Users can then select the new data file to be the default one for Outlook by opening Mail from the Control Panel.Click the Data Files button in the Mail Setup window.Click the Set as Default option.Click the Close button.
4. Convert the C: Drive to NTFS Format
Converting a FAT32 hard drive to the NTFS format is another potential fix for the data file is out of disk space error.First, open File Explorer by pressing the Windows key + E hotkey.The General tab directly above tells users if their HDDs are FAT32 hard drives. If so, open the Run accessory.
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Those are a some of the confirmed resolutions for the data file is out of disk space error. Aside from those fixes, deleting emails and compacting the PST file might also fix the issue for some users.